Why proofreaders need your document as sample before a quote


Some of you may question the rationale behind our asking you to send us the entire document when you request a quote.

We understand your fear of handing over of your document to a stranger. We can imagine the sort of questions running through your head,

"Can I trust them not to misuse my document for other purposes?" 

What if after I've sent them my document they show it to others or publish it or something? 

Relax. We'll never betray our prospects and clients. In fact, we treat your document with respect and will never reveal or expose it to any third party. 

Allow us to share with you what we proofreaders had experienced in the past when we agreed blindly to proofread a client's work without asking for sufficient samples.

Being given only part of a document on which to base our assessment of the rate and turnaround time is not good enough.  It fails to show us accurately of what to expect. What we discovered was that clients' work was not consistent throughout.

They may have very few and only minor mistakes in the few top pages but as we went further down the document, it turned out the document was a level-3 difficulty. When that happened we had no choice but to provide our client with revised quotation and turnaround time. In some cases, this may be a cause for a misunderstanding. Thus, we find it easier to request from our prospects the whole document before we can give them the quotation.

Likewise, we understand that before trusting us with your work, you will want a sample too. We have no problem with that. Just ask us for it. After all, it works both ways. Of course, you would also want to gauge how competent a proofreader is in handling your document.

That's why we have come up with a difficulty level system for us to determine the level of difficulty which can only be accurately gauged if we have the complete document to base our assessment on.


How does it work?

As we have highlighted over and over again, one criterion we use to assess the pricing is the difficulty level of your text.

Let us give you a peek at behind the scene of how we assess the rate for a proofreading task.

  • If your work is well written, easy to understand with minor errors here and there, it makes the task of proofreading it a piece of cake. In this case, we tend to smile more than frown, then we will rate your work as Level-1.

nice day, huh?




  • But if your written work makes us frown more than makes us smile,  or sometimes cause our brain cells to do the rock and roll, then that means your work will be evaluated as Level-2. 

Level 2 - hmmm


  • If your work is beyond these two levels of difficulty, then it must be at level-3. What makes it so? If proofing your work drives us up the wall, sometimes reduces us to tears or makes us want to tear our hair out, then that means it is on Level-3.

Level 3- ouch!


Level 3 - why? why?


















So that's what typically goes on when we test-proof your document. Thus, when we charge you a higher rate, it wasn't just for the fun of it or that we're greedy. No. It is because we want to be fairly compensated for our effort and time.

Now that you know, we hope you won't throw a fit whenever we deem it fit to impose a higher rate. Just remember that it wasn't done on a whim but after careful consideration. 

Do you understand now why we want your document in its complete form as sample?